Recreation Coordinator

ABOUT DC RANCH:

DC Ranch is a 4,400-acre community located adjacent to the McDowell Sonoran Preserve in north Scottsdale, Arizona. The community is composed of 25 diverse neighborhoods within four distinct villages that interact with shared open spaces to create a sense of living with the land. The first home was completed in 1997, and there are currently 2,800 homes and approximately 7,000 residents on the Ranch.

DC Ranch is governed by three entities: DC Ranch Community Council, Ranch Association, and the Covenant Commission. All three entities work toward the same goal: to serve residents and create a community that is beautiful, functions well, and creates a deep sense of belonging.

OVERVIEW:

The Activities & Recreation Coordinator plays an essential role in developing adult & youth: fitness classes, health & wellness classes, outdoor activities, path & trail programs, racquet sports, and resident-led clubs. The coordinator should be an enthusiastic professional who can anticipate program/project needs, discern work priorities, meet deadlines, speak to groups, and provide outstanding customer service. This position will implement key initiatives and organizational processes that support the success of the Community Council Team. The Recreation Coordinator complements events and programs and works in collaboration with the Events and Recreation Team members.

POSITION RESPONSIBILITIES:

• Create, plan, promote and execute a comprehensive year-round community calendar for adult and youth recreational programs, resident-led clubs, and other specialty programs for residents in the community centers, community parks, paths & trails and offsite locations.
• Plan and implement path and trail system programming via outreach initiatives and/or partnerships, including activities such as hikes and presentations.
• Create, coordinate and support for resident-led clubs, groups, and committees including establishing & onboarding new clubs, promoting, scheduling, collaborating with the lead, and tracking goals.
• Responsible for program preparation and other logistics, including set-up, breakdown, and ensuring all program/facilities needs are met.
• Seek out and develop unique partnerships and creative programming opportunities that compare to those available in the marketplace or offered by local municipalities.
• Coordinate and oversee all components of program registration, utilizing recreation software to manage registrations and communicate pertinent registration numbers to team members, maintain waitlists, and track relevant statistics.
• Actively solicit feedback from program participants to ensure that program offerings meet desired objectives.
• Provide ongoing assessment and evaluation of programs and services.
• Assist team members with projects and programs as necessary/requested including logistics, set-up and breakdown.
• Seek proposals from service providers, develop partnership/service contracts and provide contract oversight for vendors following the vendor process.
• Respond to questions and suggestions and resolve concerns or complaints from residents’ individuals and groups.
• Assist with creating, forecasting, monitoring and allocating various budgets.
• Maintain awareness of new industry trend developments and best practices in the parks and recreation field.
• Work cohesively with the Communications Team in developing content for community communications – website, newsletters, promotional materials, social media accounts, etc.
• Actively contribute ideas and creativity to constantly improve the programs, events, and activities of the DC Ranch Community Council.
• Contribute to the efficient operation of our community centers as needed.
• Perform other duties as assigned.

KNOWLEDGE & ABILITIES NEEDED:

• Articulate and capable of conveying information and ideas clearly
• Motivated to exceed expectations and delight the resident
• Ability to organize, prioritize, and follow up with teammates and residents in an efficient and timely manner
• Naturally self-motivated and self-managed
• Conscientious, dependable, and respectful
• Able to manage conflict with grace and diplomacy
• Demonstrates sound judgment and consistently make smart decisions
• Maintains confidentiality of sensitive information
• Demonstrated desire to be a part of a fast-paced service delivery team
• Ability to complete assigned projects and tasks and meet deadlines
• Customer service and general office procedures/operations in Microsoft Office
• Night and weekend work is common
• This job requires the ability to:
  • bending, twisting, crouching, or kneeling during maintenance activities
  • moving furniture, equipment and heavy objects weighing up to 74 lbs.
  • pushing or pulling objects weighing up to 100 lbs.
  • climbing stairs/ladders, working at heights
  • working in temperatures above 100˚

POSITION REQUIREMENTS:

• 4-year college degree, Recreational Management, or related field preferable, or industry training/experience equivalent
• 3 to 5 years’ experience in progressively responsible positions
• Experience working with industry standard recreation software
• Direct experience in programming for all ages to include planning, logistics or similar roles

All members of the DC Ranch Community Council team shall:

• embrace DC Ranch Community Council’s vision, values, and goals
• have high integrity, professionalism, respect, and a customer-centric attitude
• lead by example, consistently conveying a positive attitude, passion, and pride in your work

CONTACT US TO APPLY:

If you would like to apply for this role, please contact our HR Administrator, Melissa Fuentes at [email protected]. Attach your cover letter, resume, and tell us why you would be a great fit for this position. Email subject line to read:  Recreation Coordinator Position